Invitations

Use the Invitations page (Event Management > Correspondence > Invitations) to send out email invitations to your event.

The Event Manager allows you to send email invitations to prospective event attendees. Unlike confirmation emails, invitations are subject to the provisions of the CAN-SPAM Act of 2003. As such, we ask our customers to use their own servers to send the invitations. You can configure the Event Manager to send invitations via your email server email server. See Email Servers for details on configuring your server. We also provide a tool for uploading your email list, up to 5,000 names. See Email Lists for details.

1. List. Determines which Email List will be used when the invitations are sent. To upload an email list, go to the Email Lists page (Resources > Email > Email Lists). For more information about Email Lists, click here.

2. Email Server. Determines which Email Server will be used when the invitations are sent. To configure an email server, use the Email Servers page (Resources > Email > Email Servers). For more information about Email Servers, click here.

3. Description. (Optional) Provide a description to help you remember the purpose of your survey when you return here in the future.

4. Link. Determines whether the embedded links in the invitation direct visitors to the event's Landing Page or to the Registration Page.

5. Track Opens. Use the Track Opens option if you want to know how many of your email invitations have been opened. An 'Open' is registered when an email client opens a 'Track Opens' enabled invitation and downloads images.

6. Format. Use this dropdown box to choose one of the following formats for the invitation e-mail.

   • Basic Format. For an example click here.

   • Sidebar Format. For an example click here.

7. Suppress Start Time. When this box is checked, the Event Start Time will be omitted from the invitation. This is useful when you are directing your prospects to a multiple event Landing Page.

8. Subject Line. Specify the subject of your invitation email by entering the desired text into this field.

9. Main Message. The Main Message appears in the body of your invitation above the Register Now button. This field accepts Textile Markup.

10. Closing. The Closing appears in the body of your invitation below the Register Now button. This field accepts Textile Markup.

11. Sidebar. The Sidebar appears on the periphery of the invitation. This field accepts Textile Markup.